PHONE NO  : (02762) 222080 / 81                                                  FAX NO.  : (02762) 223574

Web Site       :                                                         E-mail       :




CIN – U40102GJ2003SGC042906


Registered Office, Visnagar Road,Mehsana-384001

Web Site :                                E-mail :

Fax: 02762-223574                                   Phone : 02762-236256


Tender Notice UGVCL / IT / SERVER / AMC / 242


Tender enquiry for annual maintenance contract of servers.


Amendment 01


Amendment 02


Amendment No.3


Amendment No.4


UGVCL invites tender for the annual maintenance contract of servers. Tender papers &specifications may be received from IT Section, R&C Office, UGVCL, Mehsana. Tender fee to be paid along with submission of tender. All the relevant documents of tenders to be submitted physically will be received only by registered post A.D. Or Speed Post addressed to superintending Engineer (IT& EMC), Uttar Gujarat Vij Company Ltd., Corporate Office, Visnagar Road, Mehsana: 384 001 (N.G).  “Courier service or hand delivery” will be not allowed.  This tender is invited in two bid system i.e. Technical bid and Price bid for “Annual maintenance contract of servers” Experienced contractors of OEM partners who has executed work of similar nature and magnitude successfully.  



Tender No.




Annual Maintenance Contract of Servers



As per Schedule “B”


Estimated Cost:

Rs 5,00,000.00 with GST


Tender fees:

Rs. 500 + Rs.90(18% GST) = Rs.590



Rs. 5000/- (1% of estimated value)


Security Deposit

10% of contract Value


Validity of tender:

90 days from the date of opening of Bid


Last date of online receipt of tender on

21.02.2022 up to 16.00 hrs.


Last Date of physical submission of tender

On or before 25.02.2022 up to 15.00 hrs. by registered post or speed post only


Date of opening of technical bid of tender & verification of documents

28.02.2022 at 16.00 hrs. (Tentative, if possible)


Date of opening of Price Bid

07.03.2022 at 16.00 Hrs. (Tentative, if possible)

 The Tender should be strictly submitted by RPAD / Speed Post Only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective of delay due to postal services or any other reasons and the UGVCL shall not assume any responsibility for late receipt of tender.

 v  Prequalification Requirement:

For better vendor selection in Annual Maintenance Contract of servers tender Notice No. UGVCL/IT/SERVER / AMC / 242, we have to add following Eligibility Criteria to participate in the Tender and should enclose supporting documents for fulfilling the Eligibility in the Technical Bid.

v  This invitation for bids is open to Original Equipment Manufacturers or their Registered/Authorized Suppliers/Distributors/ Dealers/ Authorized Sales & Service Partners.

·         Authorization letter from the OEM (if OEM is not participating) to quote the bid shall be enclosed with the bid.

 v  The company or tenderer should have good strength of service engineers in the relevant field of quoted item. However, the firm should have at a minimum of 5 certified Engineers.

·         List of technical staffs shall be submitted (Name, Designation, Salary Details and Date of joining the Firm, EPF Number & Area of expertise and responsibilities) 


v  Bidder should have an Annual Turnover is greater than Rs. 1 Crores in the previous three Audited years.

·         Annual Report including Balance Sheet and Profit & Loss accounts for the last three audited years shall be submitted. The report should highlight the turnover of the company.


v  Bidder should have valid sales tax/TIN/Service Registration Number.

·         Valid Documents for TIN/Service Registration Number shall be submitted.


v  The Tenderer must have completed/ongoing such AMC in the Government/Semi Government/PSU’s in the last two years. Proof of such contract must be furnished at the time of submission of bid.


1.   One sealed envelope for “Technical bid”:

All the relevant documents as per requirement of the tender to be submitted physically along with the Tender Fee, EMD in one envelop with heading of “Technical Bid for UGVCL / IT / SERVER / AMC / 242”. This technical bid shall be opened at date and time mentioned in the tender notice, if possible. Technical bid will be opened first and subject to evaluation based on the qualification criteria contained in the individual bid document. Price bids of bidders who are assessed and declared as substantially technically responsive on evaluation of the technical bid will be opened for further commercial evaluation.


The Earnest Money Deposit and tender fee will be accepted by cash or Demand Draft on any Nationalized Bank payable at “MEHSANA” & drawn in favor of “UTTAR GUJARAT VIJ COMPANY LIMITED”. Tender without EMD and tender fee shall be outright rejected. Two separate demand draft for Tender fee and EMD should be submitted with technical bid.


The above Sealed envelopes are put in one sealed envelope with heading of “Tender Notice No: UGVCL / IT / SERVER / AMC / 242 for Annual Maintenance Contract of Servers.


 2.   Price bid

The Bidders are requested to submit online price–bid on No physical covers is required for price bid.


UGVCL rights to give separate order of tender on basis of schedule-B.


Any technical questions, information & clarification that may be required pertaining to this inquiry should be referred to Superintending Engineer (IT & EMC), Uttar Gujarat Vij Company Ltd. Regd. & Corporate Office, Visnagar Road Mehsana -384001.


The UGVCL reserves the rights to reject any or all tenders or accept any tender without assigning any reason thereof.





                                                                                                                                                                                                                                      Chief Engineer (PP)

                                                                                        UGVCL: RO: Mehsana


Download Tender Documents in (PDF Format) which consists of:


·      Schedule ‘A’

·      Modified BG format

·      Technical Specifications & GTP

·      Conflict of Interest annexure

·      Commercial Terms & Conditions

·      New EMD BG Format

·      Purchase Agreement

·      UGVCL Bank Details

·      Check list



To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.



In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)


Toll Free: 1-800-233-1010 (Ext. 501, 512,516,517,525)

Phone No. 079-26857315 / 316 / 317

Fax: 079-26857321 / 40007533


Other Terms & Conditions as per detailed tender document



To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.  

  To view the PDF file please use Acrobat Reader software which can be downloaded from Adobe website.

 For Download Tender Please Click on Below Links :