PHONE NO  : (02762) 222080 / 81                                                  FAX NO.  : (02762) 223574

Web Site       : www.ugvcl.com                                                         E-mail       : sp2@ugvcl.com




CIN – U40102GJ2003SGC042906


Registered Office, Visnagar Road,Mehsana-384001

Web Site : www.ugvcl.com                                E-mail : sp2@ugvcl.com

Fax: 02762-223574                                   Phone : 02762-236256




                             Purchase Requisition  No. :   466890         RFQ. No.


Amendment No. 1


Amendment No. 2


Amendment No.3


Amendment No.4


Amendment No.5


Amendment No.6



The Chief Engineer (P) invites the tenders for the purchase of following item/s.  Interested bidders are requested to download tender document from our Web site (www.ugvcl.com). TENDER DOCUMENTS WILL NOT BE ISSUED IN PHYSICAL FORM. After downloading the tender documents from the website and after filling up the required details, same should be submitted by register A.D. or by Speed Post ONLY super scribing Tender cover by UGVCL/SP/III/1090/TMR Book addressed to The Chief Engineer (P), UTTAR GUJARAT VIJ COMPANY LTD., Corporate Office, Visnagar Road, Mehsana : 384 001 (NG)“NO COURIER SERVICE OR HAND DELIVERY” will be allowed. 


The tender documents should be received by this office, latest by 18:00 Hrs. of                          Date 07.10.2021. No tender shall be acceptable / opened in any case received after due date and time of receipt of tender irrespective of delay due to postal services or any other reasons and that the UGVCL shall not take any responsibility for late receipt of the tender.


The brief details regarding tender are as under:





Tender No.



Tender Item

Printing & supply of TMR Book (Triplicate Money Receipt Book ) as per UGVCL’s Specifications.



2,000 Nos.


Estimated Cost

Rs. 2.50 Lacs


Tender Fees (Non Refundable)

Rs. 500 + Rs.90(18% GST) = Rs.590


Ernest Money Deposit Amount 

1% of Estimated value item.(Rs.2500)


Last Date of Time of receipt of tender by RPAD / Speed Post

18:00 Hrs. of Date 07.10.2021


Date & Time of Opening of the tender in the office of CE (P), UGVCL, Mehsana

12:00 Hrs. of Date 08.10.2021



Tender fee will be accepted by CASH (at UGVCL Corporate office, Visnagar Road, Mehsana  Cash Counter) / Demand Draft drawn on any Scheduled / Nationalized Bank situated at Mehsana. drawn in favor of “Uttar Gujarat Vij Co. Ltd.”  (Cheques will not be accepted).  Tenders submitted without tender fee will not be accepted.


Earnest Money Deposit is to be paid as per Cl.No.8 of commercial terms and conditions.


Original Money Receipt / D.D. for payment of tender fee & EMD Demand Draft / B.G. must be placed in the cover super scribing “Tender fee & EMD” along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover should be kept as separate enclosure and should be submitted with Technical Bid).


The tender documents are to be submitted in two parts namely Technical Bid and Commercial Bid (Part-I) including commercial terms and condition with all enclosures of the tender documents and Price Bid  (Part-II) in separate covers super scribing the respective covers accordingly along with the tender number.:




The Technical & Commercial Bid shall comprise of all the technical details of the equipments / stores / materials offered in accordance with the company’s SPECIFICATIONS / Guaranteed technical particulars and all the commercial terms and conditions, etc. except THE PRICE BID which should be quoted separately and should be submitted separately in the PRICE BID COVER.

Further bidders are requested to Annexure-13 in physical form with technical bid. This is mandatory.


Bidders are requested to submit details of Annexure-13 in Physical in technical stage, the bid shall be rejected out rightly, despite the bidder is technically qualified & in such case price bid shall not be opened. No further correspondence in this regard will be entertained.


The Technical Bid shall be opened at 12:00 Hrs. of Date 08.10.2021in the presence of those tenderers who wish to be present. If the Authorized Representative is likely to be present then he must submit the authorization letter of the representing company at time of opening of Bids and this is compulsory.  Only One Authorized Representative is allowed.


Please note that the required documents should be invariably submitted with tender copy.  And tender without documents is liable to be ignored.


(2)        PRICE BID:


The Price Bid must be submitted strictly as per Schedule – “B” and shall be submitted in the separate envelope (duly sealed) super scribed for tender No. UGVCL/SP/III/1090/TMR Book. “PRICE BID” shall be submitted simultaneously with the Technical Bid. The time and date of opening of the Price Bid shall be determined by the UGVCL and communicated to the tendering firms after technical bids are analyzed and the intimation will be sent only to the technically accepted tenders.


The “TECHNICAL” and “PRICE” Bids shall contain adequate cross-reference wherever necessary to ensure clear and proper co-relation of the two bids without ambiguities whatsoever.


Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the Chief Engr. (P) UGVCL, Corporate office, Visnagar Road, Mehsana -384001      


UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.




                                                                                       Chief Engineer (P)

                                                                                        UGVCL: RO: Mehsana




 Download Short Notice Tender Documents in (PDF Format) which consists of:


F Schedule ‘A’

F Technical Specifications & GTP

F Commercial Terms & Conditions

F Purchase Agreement

F Check list






In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office:

 (n) Procure Cell

 (n) code solutions-A division of GNFC Ltd.,

 403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 ( Gujarat )

Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)

Phone No. 079-26857315 / 316 / 317

Fax: 079-26857321 / 40007533

Email: nproucre@gnvfc.net

Other terms & conditions are as per tender documents


To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.  

  To view the PDF file please use Acrobat Reader software which can be downloaded from Adobe website.

 For Download Tender Please Click on Below Links :


1 1090 Agreement Format.pdf
2 1090 Check list  and  Points for BG.pdf
3 1090 Price Bid Schedule B.pdf
4 1090 Schedule A.pdf
5 1090 Technical Specification of TMR.pdf
6 1090 UGVCL Bank Details.pdf
7 1090 UGVCL Commercial Terms and Conditions.pdf