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CORPORATE OFFICE, VISNAGAR ROAD, MEHSANA - 384 001

Web Site       : www.ugvcl.com                                                         E-mail       : sp2@ugvcl.com

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Tender for Annual transportation of 10M/270KG PSC poles from Dhanap, Shihori & Kalol (PSP) pole factories under UGVCL to various site locations in UGVCL jurisdiction for year 2021-22

TENDER NOTICE NO:

UGVCL/ PSC Poles 10M/ Transportation/2021-22/266

PURCHASE REQUISITION No.473363

RFQ No. 65822

 Amendment-01

Tender for Annual transportation of 10M/270KG PSC poles from Dhanap, Shihori & Kalol (PSP) pole factories under UGVCL to various site locations in UGVCL jurisdiction for year 2021-22

The undersigned reserves the right to reject any or all the tenders without assigning any reasons thereof. Conditional tender will not be considered.

                                                                           Chief Engineer (PROCUREMENT)

                                                                    UGVCL, Mehsana

C.E (PROCUREMENT) invites on line short notice Tender for Annual transportation of 10M/270KG PSC poles from Dhanap, Shihori & Kalol (PSP) pole factories under UGVCL to various site locations in UGVCL jurisdiction for year 2021-22 as per tender condition.

Consolidated pole factory wise tender is invited for following Pole factories under concern circle of UGVCL jurisdiction. The bidder who wishes to participate in carting of poles for one or more than one pole factory has to select name of respective pole factory from the list in Price bid and has to pay tender fee and EMD for each pole factory selected. A list showing name of Pole factories for which bidder has participated will have to be submitted duly signed in the EMD and Tender fee cover in variably.

  BRIEF DETAILS REGARDING TENDER IS AS UNDER:

Bidder has to remain in touch with n-procure as well as our website till the opening of tender. Tender fee will be accepted in form of CASH (at UGVCL, Corporate Office, Mehsana, Cash counter) /Demand draft drawn on any Scheduled/ Nationalized Bank situated at Mehsana drawn in favour of Uttar  Gujarat Vij Company Limited (Cheques are not accepted). Tenders submitted without tender   fee will not be considered. 

Earnest Money Deposit (EMD) is to be paid as under:

E.M.D. at the rate as specified above per bidder is payable as applicable. The EMD is payable 100% by Demand Draft in favour of UTTAR GUJARAT VIJ COMPANY LIMITED on any Scheduled / Nationalized Banks in Mehsana. However, if EMD amount is more than 1 lakh, it should be paid either by Demand Draft or Banker’s Cheque or Bank Guarantee. Otherwise is should be paid either in cash (up to Rs.10,000 only) at the R & C office, Mehsana or by DD or Banker’s cheque. Cheques are not acceptable. Corporate Bank Guarantees Not Allowed. Validity of a BG should be for minimum 10 month from the stipulated date of opening of technical bid.

Government or Semi-Government Organizations, which are run departmentally & are not limited Companies, will be eligible for exemption from payment of E.M.D.

Tender Papers & Specifications may be down loaded from web site http://www.ugvcl.nprocure.com    (For view, down load and on line submission) and UGVCL web site www.ugvcl.com. (For view & download only) Tender fee and EMD payment detail may be submitted along with submission of tender in EMD cover.

All the relevant documents of tenders to be submitted physically will be received only by Registered Post A.D. or by Speed Post addressed to the Chief Engineer (PROCUREMENT), UTTAR GUJARAT VIJ COMPANY LIMITED, Corporate Office, Visnagar Road, Mehsana- 384001.The Name, tender number and due date of opening of tender must be mentioned on tender cover invariably.  “NO COURIER SERVICE OR HAND DELIVERY” will be allowed. 

The tender documents should reach this office on or before date and time mentioned in the tender notice. No tender shall be accepted /opened in any case after due date and time of receipt of tender irrespective of delay due to postal services or any other reasons and that UGVCL shall not assume any responsibility for late receipt of the tender.

Any bidders desirous of seeking any clarification shall have to send their queries in writing to E.E. Civil at eecivil@ugvcl.com or D.E. Civil at de2civilcorp@ugvcl.com.

No Interest will be allowed against payment of Earnest Money Deposit. Copy of Money Receipt or DD for payment of tender fee, & EMD must be placed in the Cover super scribing “EMD Cover” along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover should be kept as separate enclosure & should be submitted with Technical Bid.) First EMD Cover will be opened and if EMD cover documents found OK as per requirements of tender then only Technical Bid will be opened.

The tender document is to be submitted in single cover super scribing tender number and name of tender and containing two separate envelope  namely “EMD Cover ” and “Technical & Commercial bid” cover which includes commercial terms & conditions with all enclosures of the tender documents.

UGVCL reserves the right to place orders for full or part quantity of the quantity offered by a bidder. UGVCL also reserves the right to place orders for transportation of poles to various destinations to one or more than one bidder. UGVCL also reserves the right to reject any or all or part of the tenders without assigning any reasons thereof.

Bidders shall submit Price Bid On-Line only and not in physical form. The tender is invited for multiple no. of  pole factory wise  separate price bids, the bidder who wish to participate in tendering of more than one pole factory (Price bid) has to pay tender fee and EMD for each price bid he has filled up.

[1] TECHNICAL AND COMMERCIAL BID:

The technical and commercial bid shall comprise all the technical details of the equipments/stores/materials offered in accordance with the UGVCL specifications/drawings, guaranteed technical particulars and all the commercial terms and conditions to be submitted duly signed and stamped on each page.

The EMD Cover, Physical Technical and Commercial Bid and On-line technical bids shall be opened on date and time as mentioned in tender notice.

No representative shall be required to be present at the time of the technical bid opening.

Please note that the required documents should be invariably submitted with tender copy. Any tender without documents is liable to be ignored. The tender bid will be rejected out rightly without entering in to any further correspondence in this regard and no further reference will be made.

Qualification Criteria for Bidders:

·       EPF registration No.

·       Solvency certificate @ 20% of estimated cost i.e. Rs.1,90,465/- for Dhanap PF, Rs.8,10,030/- for Kalol (PSP) PF and Rs.2,80,095/- for Shihori PF.

·      Documents from R.T.O. for the Registration of truck/trailer  in the name of Bidder, Partner of Bidder along with last tax paid receipt, fitness certificate, insurance policy, public / goods carriage permit etc. and in case truck is not owned by bidder evidence for availability of appropriate truck for pole carting including MOU /Rent agreement for minimum period of contract duration.

[2] Following documents only are to be submitted in physical form. (Documents should reach this office on or before date and time mentioned in tender notice.)

[A] Tender fee and EMD cover: 

Proof of Tender fee – Copy of money receipt of tender fee paid in cash or DD of tender fee, DD for Earnest Money Deposit (EMD).

A list showing name of circle for which bidder has participated will have to be submitted duly signed in the EMD and Tender fee cover invariably.

[B] Technical & Commercial Bid cover:

 (I) Annexure I, II and III along with supporting documents.

 (II) Notarized abridged copy of balance sheet for last 1 year.  

 (III) Copy of Tender Document duly signed and stamped on each page.

The bidder shall furnish complete documentary evidence by way of attaching copies of information given in Annexure as well as in support of their fulfilling the tender qualification criteria.

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

                                                                                               Chief Engineer  (PROCUREMENT)

                                                                                          UGVCL, Mehsana.

 Download Short Notice Tender Documents in (PDF Format) which consists of:

F Schedule ‘A’

F Technical Specifications & GTP

F Commercial Terms & Conditions

F Purchase Agreement

F Check list

NOTE:

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.  

  To view the PDF file please use Acrobat Reader software which can be downloaded from Adobe website.