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CORPORATE OFFICE, VISNAGAR ROAD, MEHSANA - 384 001

Web Site       : www.ugvcl.com                                                         E-mail       : sp2@ugvcl.com

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CIN – U40102GJ2003SGC042906,GST No.-24AAACU6551F1Z1

TENDER NOTICE No:-UGVCL/PROJECT/GPRD/CPC/LoRa WAN/079

    PR NO :- 407015                   RFQ – 57201     

Amendment - 1

Amendment - 2

Amendment - 3

Amendment - 4

Amendment 5

Amendment - 6

Amendment - 7

Amendment - 8

Amendment - 9

Amendment - 10

The Addl. Chief Engineer (P&Re) - Uttar Gujarat Vij Company Limited (UGVCL) invites bids through On Line for the work – Turnkey Based Contract for Pilot research project for Development, Installation, Commissioning, Testing and Maintenance of communication of existing DLMS static meters by implementing a retro-fit kind of cost effective, reliable and Lo-power RF technology called LoRa on the Agri. Consumers for 3 subdivisions under UGVCL, MGVCL and DGVCL in Gujarat State. Tender Papers & Specifications may be down loaded from Web site https://ugvcl.nprocure.com  (For view, down load and on line submission) and UGVCL web site www.ugvcl.com (For view & down load only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. “All the relevant documents of tenders to be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to The Addl. Chief Engineer (P&Re), UTTAR GUJARAT VIJ COMPANY LTD., Corporate Office, Visnagar Road, Mehsana : 384 001 (NG).  “NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

Every bidder has to inform their GSTIN No. at the time of payment of applicable fees.

IMPORTANT

Manufacturer / Authorized Dealer / Distributor / Agent / can participate for this tender.

(a) All the relevant documents as per requirement of the Tender also to be submitted physically along with the Tender Fee, EMD cover  in sealed cover on OR before due date and time. All such documents should be strictly submitted by RPAD/speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained.

(b) Any deviation found in Data/Details/Documents between on line offer (e-tendering) and physically submitted documents (Tender document fee, EMD, Vender Registration, Technical and commercial documents etc.) of bidder, offer of the same bidder will not be considered and no any further communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on -line submitted price bid will be considered for evaluation.

(c)  It is mandatory for all the bidders to submit their tender documents by both forms viz. on-line (e-tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered.

(d) Invitation of Tender:

The tender is invited on behalf of UGVCL / MGVCL & DGVCL. After finalization of tender, LOI / LOA shall be issued by UGVCL and LOA / specific work order shall be issued by respective DISCOM for allocated quantities and specific rates. The bank guarantee towards execution of contract must be invariably submitted within 15 (Fifteen) days from the date of issue of Letter of Acceptance (LoA) by respective DISCOM. After submission of bank guarantee towards execution of contract period and execution of agreement within stipulated time period to the respective DISCOM, specific work order shall be issued by respective DISCOM for allocated quantities and specific rates with period of work execution for their DISCOM. Bidder will have to abide all the terms and conditions of the Master LOI / LOA placed by UGVCL and final LOA and work order placed by respective DISCOM.

(e) The required information regarding consumer/meter details, and areas where DCU is not suitable to be placed, the feeder detail along with DT meters and related consumers, etc will be provided by concerned subdivision as and when required by supplier.

(f)   For this project, all AG meters should be DLMS category meter. For that, concern subdivision has to take care for replacement all Non-DLMS and faulty meters by DLMS meters before date of commencement of work execution is to be given to the contractor. But, in any case, during the work execution, if any meter is found non-DLMS or faulty by the contractor, it should be replaced by the subdivision within 7 days from the date of intimation to the concern Subdivision and inform the contractor regarding the same.

(g)  In case of any dispute with consumer regarding installation/maintenance of devices, DISCOMs will take care to resolve the same. To resolve any dispute with consumer regarding installation/maintenance of devices will be in the scope of concerned sub-division/DISCOM.

(h) Supplier will have to perform commissioning of devices (modem/DCU) for new consumers within 10 days from the intimation given by concerned subdivision. The concern SDO has to take care that no AG consumers shall be left out to be covered under this project conditions. At last, the concern DISCOM will give completion certificate. Once the work under concern subdivision will completed, the CMC period will start. Also, till the CMC period ends, if any device or component fails or found non-working, the contractor has to rectify/replace it.

(i)   Payment terms:

PART-A (Supply, installation and commissioning of Hardware)

·         The concern DISCOMs will make payment for the work completion of their respective subdivision.

·         The bidder may submit the running bill for the commissioned quantity once in a month. The concern SDO will record the bill and submit the bill along with the certificate to the division office for further process. The payment of the sanctioned amount shall be made as per following schedule for each running bill.

1.    80% payment shall be released within 30 days

2.    10% amount shall be released after successful monitoring of the study period of 2 month after completion period of project of concern subdivision by concern DISCOM.

3.    10% shall be kept as a performance guarantee which shall be released upon final completion of the whole project including maintenance period of 3 years by concern DISCOM.

          PART-B (Supply, installation and commissioning of Software)

·         The UGVCL will make payment for the bill raised for the software.

·         The bidder may submit the bill for the software (Dashboard and mobile app development) after complete execution of project in all respect (i.e. all subdivision). UGVCL will record and process the bill after receiving no due certificate from other 2 DISCOMs for further process. The payment of the sanctioned amount of the bill shall be made as per following schedule.

1.    80% payment shall be released within 30 days

2.    10% amount shall be released after successful monitoring of the study period of up to 1 month after completion period of project of concern subdivision after receiving satisfactory certificate from other 2 DISCOMs.

3.    10% shall be kept as a performance guarantee which shall be released upon final completion of the whole project including maintenance period of 3 year after receiving satisfactory certificate from other 2 DISCOMs.

PART-C (Supply, installation and commissioning of excess device for upcoming requirement during CMC period)

Once the work is completed in concern subdivision, CMC period will start for that subdivision. During that period, the concern subdivision will provide the list of        requirement of new modem to be retrofitted with the DLMS meter, once in a month to the supplier, the supplier will have to provide the system within a        week time, once intimated by subdivision. Required configuration of devices shall          be done immediately after installation. The billing for the same will be submitted by the supplier, once in a month and further procedure will remain as per PART-A.

PART-D (Payment for comprehensive maintenance contract (CMC) period of                      3 years)

CMC will commence after completion of work in concern subdivision. After providing satisfactory service of CMC every year, bidder may raise the bill for 30% of total CMC amount after first year, next 30% after second year and remaining 40% after 3^rd year. The satisfactory certificate will be given by concern DISCOM and concern DISCOMs shall make the payment for the CMC charges of their part.  

(j)  Tender will be allotted to single party only.

(k)  Tender samples are not required to be submitted along with tender. If required, GPRD Cell and UGVCL may ask bidders to perform PoC on the system consisting of up-to 5 modems and 1 Gateway. Once intimated, the PoC shall be performed within a week time. The PoC shall be offered free of cost by interested bidder.

(l)   SIM cards needs to be supplied by the supplier along with DCU with the active data plan up to the period of CMC.

(m)                Providing the regular data for the period of three year shall be the responsibility of the bidder. The expected accuracy for data accumulation is >95% under normal condition. For data accumulation lower than this supplier will have to visit the site and take corrective actions to make it > 95%. The data reliability should be displayed on the dashboard. The data reliability shall be considered as daily one stamp for each meter for the period of 7 days. For ex. Out of 100 installed meters, the data of 95 meters are received daily since week and the data of 5 meters are not received regularly since last 7 days, than data reliability is considered to be 95%. In case of any disconnection or power outage for long duration, the bidder should be informed by concern subdivision to avoid unnecessary site visit. 

(n) The concern subdivision will provide the list of requirement for new modem to be retrofitted with the DLMS meter, once in a month to the supplier, the supplier will have to provide the system within a week time, once intimated by subdivision. Required configuration of devices shall be done immediately after installation.

Note: - Bidders should be in touch with websites https://ugvcl.nprocure.com & www.ugvcl.com for information regarding revision/corrigendum/Amendment in tender till due date of online submission and thereafter. No separate information shall be sent in this regards and also not publish in newspaper.

Any technical questions , information & clarification that may be required pertaining to this inquiry should be referred  to Addl. Chief Engineer (P&Re) ,Uttar Gujarat Vij Company Ltd. Regd. & Corporate Office , Visnagar Road Mehsana -384001

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Download Short Notice Tender Documents in (PDF Format) which consists of:

F Schedule ‘A’

F Technical Specifications & GTP

F Commercial Terms & Conditions

F Purchase Agreement

F Check list

NOTE:

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.  

  To view the PDF file please use Acrobat Reader software which can be downloaded from Adobe website.