PHONE NO  : (02762) 222080 / 81                                                  FAX NO.  : (02762) 223574

Web Site       : www.ugvcl.com                                                         E-mail       : sp2@ugvcl.com



Amendment No.2

Amendment No.3


Tender Notice UGVCL / IT / 221 / 2019


Tender enquiry for annual maintenance contract of servers.

UGVCL invites tender for the annual maintenance contract of servers. Tender papers & specifications

may be received from IT Section, R&C Office, UGVCL, Mehsana. Tender fee to be paid along with

submission of tender. All the relevant documents of tenders to be submitted physically will be received

only by registered post A.D. Or Speed Post addressed to superintending Engineer (IT & EMC), Uttar

Gujarat Vij Company Ltd., Corporate Office, Visnagar Road, Mehsana: 384 001 (N.G). “Courier service

or hand delivery” will be not allowed. This tender is invited in two bid system i.e. Technical bid and

Price bid for “Annual maintenance contract of servers” Experienced contractors of OEM partners who

has executed work of similar nature and magnitude successfully.

1 Tender No. UGVCL / IT / 221 / 2019

2 Description: Annual Maintenance Contract of Servers

3 Quantity As per Schedule “B”

3 Estimated Cost: Rs 5,00,000.00 with GST

4 Tender fees: Rs. 500 + Rs.90(18% GST) = Rs.590

5 EMD: Rs. 5000/‐ (1% of estimated value)

6 Security Deposit 5% of contract Value

8 Validity of tender: 90 days from the date of opening of Bid

9 Last date of online receipt of tender

on www.nprocure.com 25.06.2019 up to 16.00 hrs.

10 Last Date of physical submission

of tender

On or before 29.06.2019 up to 15.00 hrs. by registered

post or speed post only

10 Date of opening of technical bid of

tender & verification of documents 01.07.2019 at 16.00 hrs. (Tentative, if possible)

11 Date of opening of Price Bid 08.07.2019 at 16.00 Hrs. (Tentative, if possible)

The Tender should be strictly submitted by RPAD / Speed Post Only. Otherwise the offer will not be

considered and no any further communication in the matter will be entertained. No tender shall be

accepted / opened in case of receipt after due date and time of tender, irrespective of delay due to

postal services or any other reasons and the UGVCL shall not assume any responsibility for late receipt

of tender.

“Save Energy for Benefit of Self and Nation”

CIN – U40102GJ2003SGC042906

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574

Website: www.ugvcl.com e-mail: it@ugvcl.com

Page 2 of 17

Prequalification Requirement:

For better vendor selection in Annual Maintenance Contract of servers tender Notice No. UGVCL/IT/221/2019, we

have to add following Eligibility Criteria to participate in the Tender and should enclose supporting documents for

fulfilling the Eligibility in the Technical Bid.

This invitation for bids is open to Original Equipment Manufacturers or their Registered/Authorized

Suppliers/Distributors/ Dealers/ Authorized Sales & Service Partners.

Authorization letter from the OEM (if OEM is not participating) to quote the bid shall be enclosed with the


The company or tenderer should have good strength of service engineers in the relevant field of quoted

item. However, the firm should have at a minimum of 5 certified Engineers.

List of technical staffs shall be submitted (Name, Designation, Salary Details and Date of joining the Firm,

EPF Number & Area of expertise and responsibilities)

Bidder should have an Annual Turnover is greater than Rs. 1 Crores in the previous three Audited years.

Annual Report including Balance Sheet and Profit & Loss accounts for the last three audited years shall be

submitted. The report should highlight the turnover of the company.

Bidder should have valid sales tax/TIN/Service Registration Number.

Valid Documents for TIN/Service Registration Number shall be submitted.

The Tenderer must have completed/ongoing such AMC in the Government/Semi Government/PSU’s in the

last two years. Proof of such contract must be furnished at the time of submission of bid.

1. One sealed envelope for “Technical bid”:

All the relevant documents as per requirement of the tender to be submitted physically along with the Tender

Fee, EMD in one envelop with heading of “Technical Bid for UGVCL / IT / 221 / 2019”. This technical bid shall be

opened at date and time mentioned in the tender notice, if possible. Technical bid will be opened first and subject

to evaluation based on the qualification criteria contained in the individual bid document. Price bids of bidders

who are assessed and declared as substantially technically responsive on evaluation of the technical bid will be

opened for further commercial evaluation.

The Earnest Money Deposit and tender fee will be accepted by cash or Demand Draft on any Nationalized Bank

payable at “MEHSANA” & drawn in favor of “UTTAR GUJARAT VIJ COMPANY LIMITED”. Tender without EMD

and tender fee shall be outright rejected. Two separate demand draft for Tender fee and EMD should be

submitted with technical bid.

The above Sealed envelopes are put in one sealed envelope with heading of “Tender Notice No: UGVCL / IT /

221 / 2019 for Annual Maintenance Contract of Servers.

“Save Energy for Benefit of Self and Nation”

CIN – U40102GJ2003SGC042906


                                                                                        Chief Engineer (P)

                                                                                        UGVCL : RO : Mehsana





Download Short Notice Tender Documents in (PDF Format) which consists of:


F Schedule ‘A’

F Technical Specifications & GTP

F Commercial Terms & Conditions

F Purchase Agreement

F Check list





In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office:


(n) Procure Cell


(n) code solutions-A division of GNFC Ltd.,


403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 ( Gujarat )

Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)

Phone No. 079-26857315 / 316 / 317

Fax: 079-26857321 / 40007533

Email: nproucre@gnvfc.net

Other terms & conditions are as per tender documents


To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.  

  To view the PDF file please use Acrobat Reader software which can be downloaded from Adobe website.

 For Download Tender Please Click on Below Links :