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Ref : TENDER NOTICE No. UGVCL/SP/III/707/Various types of stationery


TENDER NOTICE No. UGVCL/SP/III/707/Various types of stationery

Purchase Requisition No. : 286471

RFQ. No.38585

The Chief Engineer (P & P) invites the tenders for the purchase of following item/s.  Interested bidders are requested to download tender document from our Web site ( TENDER DOCUMENTS WILL NOT BE ISSUED IN PHYSICAL FORM. After downloading the tender documents from the website and after filling up the required details, same should be submitted by register A.D. or by Speed Post ONLY super scribing Tender cover by UGVCL/SP/III/707/Various types of stationery addressed to The Chief Engineer (P&P), UTTAR GUJARAT VIJ COMPANY LTD., Corporate Office, Visnagar Road, Mehsana : 384 001 (NG) NO COURIER SERVICE OR HAND DELIVERY  will be allowed.

The tender documents should be received by this office, latest by 14:00 Hrs. of Date 11.06.2016. No tender shall be acceptable / opened in any case received after due date and time of receipt of tender irrespective of delay due to postal services or any other reasons and that the UGVCL shall not take any responsibility for late receipt of the tender.

The brief details regarding tender are as under:





Tender No.

UGVCL/SP/III/707/Various types of stationery


Tender Item

Purchase of

(1)  Work M.B. Big

(2)  Work M.B. Small

(3)  Store M.B.

(4)  Duplicate Money Receipt Book



(1)  Work M.B. Big   405 Books

(2)  Work M.B. Small   475 Books

(3)  Store M.B.   135 Books

(4)  Duplicate Money Receipt Book -955 Books


Estimated Cost

Rs. 61,902 /-


Tender Fees (Non Refundable)

Rs. 500 /-


Ernest Money Deposit Amount 

1% of Estimated cost of offered item.


Last Date of Time of receipt of tender by RPAD / Speed Post

14:00 Hrs. of Date 11.06.2016


Date & Time of Opening of the tender in the office of CE (P&P), UGVCL, Mehsana

15:00 Hrs. of Date 11.06.2016



Tender fee will be accepted by CASH (at UGVCL Corporate office, Visnagar Road, Mehsana  Cash Counter) / Demand Draft drawn on any Scheduled / Nationalized Bank situated at Mehsana. drawn in favor of  Uttar Gujarat Vij Co. Ltd.   (Cheques will not be accepted).  Tenders submitted without tender fee will not be accepted.

Earnest Money Deposit is to be paid as per Cl.No.11 of commercial terms and conditions. 

Original Money Receipt / D.D. for payment of tender fee & EMD Demand Draft / B.G. must be placed in the cover super scribing  Tender fee & EMD  along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover should be kept as separate enclosure and should be submitted with Technical Bid).

The tender documents are to be submitted in two parts namely Technical Bid and Commercial Bid (Part-I) including commercial terms and condition with all enclosures of the tender documents and Price Bid  (Part-II) in separate covers super scribing the respective covers accordingly along with the tender number.:


The Technical & Commercial Bid shall comprise of all the technical details of the equipments / stores / materials offered in accordance with the company’s SPECIFICATIONS / Guaranteed technical particulars and all the commercial terms and conditions, etc. except THE PRICE BID which should be quoted separately and should be submitted separately in the PRICE BID COVER.

The Technical Bid shall be opened at 15:00 HRS on Date 11.06.2016 in the presence of those tenderers who wish to be present. If the Authorized Representative is likely to be present then he must submit the authorization letter of the representing company at time of opening of Bids and this is compulsory.  Only One Authorized Representative is allowed.

Please note that the required documents should be invariably submitted with tender copy.  And tender without documents is liable to be ignored.

(2)     PRICE BID:

The Price Bid must be submitted strictly as per Schedule B  and shall be submitted in the separate envelope (duly sealed) super scribed for tender No. UGVCL/SP/III/707/Various types of stationery.  PRICE BID  shall be submitted simultaneously with the Technical Bid. The time and date of opening of the Price Bid shall be determined by the UGVCL and communicated to the tendering firms after technical bids are analyzed and the intimation will be sent only to the technically accepted tenders.

The  TECHNICAL  and  PRICE  Bids shall contain adequate cross-reference wherever necessary to ensure clear and proper co-relation of the two bids without ambiguities whatsoever.


Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the Chief Engr. (P & P) UGVCL, Corporate office, Visnagar Road, Mehsana -384001

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.


                                                                                        Chief Engineer (P&P)

                                                                                        UGVCL : RO : Mehsana

To Download Tender Documents in (PDF Format) which consists of :

To view the PDF file please use  Acrobat Reader soft ware which can be downloaded from

Adobe Website.

 For Download Tender Please Click on Below Links :

1 SCHEDULE - A - SP_707
2 Specifications, SP_707
4 Purchase Agreement
6 Revised Annexure-14